Terms and Conditions
These are the Terms and Conditions that will apply to your booking one of our retreats. Please read them carefully as you will be bound by them.
These Terms shall constitute the entire agreement between The Balanced Man and the Client relating to the subject matter herein, and shall constitute a binding agreement. There is no verbal or written; representation, warranty, prior agreement, or description of services, other than as expressed herein.
The contract and booking is made with, and services will be provided by The Balanced Man. By booking a retreat, you agree to be bound by these Terms and Conditions that govern the relationship, the cancellation policy and limitations of liability. These Terms and Conditions affect your rights and designate the governing law and forum for the resolution of any and all disputes.
BOOKING TRIPS & THE CONTRACT
All persons wishing to make a booking have carefully read and understand the Terms and Conditions that follow. By making a booking with The Balanced Man, you accept on behalf of yourself and all those named on the booking, to be bound by these Terms and Conditions.
A Balanced Man team member will contact you regarding your completed registration to confirm your participation in your selected product. Confirmation of your participation does not necessarily mean that your trip is confirmed to run. The Balanced Man asks that you refrain from purchasing non-refundable travel until you receive an email confirmation from The Balanced Man staff. In order for our retreats to take place we require a minimum of 6 participants.
**Please note that The Balanced Man only offers retreats and related activities to those 18 years of age and over.
REFUND / CANCELLATION
If you cancel more than 80 days before the retreat start date, you may request a partial refund (less a cancellation fee of £350)
All retreat payments become non-refundable less than 80 days before the retreat start date.
In the case of a natural disaster, The Balanced Man applies to the “act of god” rule and no fees will be reversed.
PAYMENT PLANS
All payment plans must be honoured once started. Deposit Agreement: Any initial deposits or payments made by the Client serve as an acknowledgment and agreement to comply with their outlined payment schedule. Therefore the remaining balance is still required to be paid and cannot be transferable.
BALANCE TRANSFER
Full retreat payments can be transferred to another retreat taking place within 6 months only, you must notify us in writing to see if there is space before the replacement retreat start date. Retreat transfers can only be given no less than two months before.
There is a £150 deposit transfer fee associated with making this change.
You may only transfer your retreat booking one time.
Deposit - All remaining deposit payments must be paid in full 6 weeks before the retreat start date.
PRICING
All retreat prices shown are per person and are quoted and payable in GBP.
The Balanced Man is not responsible for any fees incurred due to currency exchange or fees charged by your credit card/bank for processing funds in another currency.
The Balanced Man reserves the right to alter the prices of any of the retreats shown on our website. You will be advised of the current price of the retreat you wish to book before your contract is confirmed.
Not included in the price of your retreat is travel to and from the venue. Additionally, any items or services purchased during a retreat are not included in the cost of your retreat unless specifically stated.
MEDICAL CONDITIONS & SPECIAL REQUIREMENTS
The Client must inform The Balanced Man on our booking form of any medical conditions, disability or any other mental and or physical condition which may affect fitness to travel and participation, including medications you are currently taking. Failure to notify us may result in the Client being refused certain activities during the retreat at the Client’s own expense. Some retreats may be unsuitable for Clients due to mobility, disability, or physical or mental conditions, please email if you have concerns.
It is absolutely vital that you are accurate with your fitness level and medical conditions for your own safety.
The Balanced Man will do its best to meet special requests including dietary or physical limitations but such requests may not always be possible depending on the retreat, in which case The Balanced Man reserves the right to refuse Clients with certain conditions.
The Balanced Man will do its best to meet Client’s special requests including dietary, but such requests do not form part of the Contract and therefore The Balanced Man is not liable for not providing these requests.
CANCELLATION OF A RETREAT BY The Balanced Man
The Balanced Man reserves the right to cancel any retreat for any reason, but will not cancel a retreat less than 15 days before the retreat start date except for unusual or unforeseen circumstances outside The Balanced Man’s control. When a retreat is cancelled by The Balanced Man before the agreed date of departure for any reason other than the fault of the Client, the Client can:
Transfer their deposit to another retreat taking place within 6 months.
The Balanced Man is not responsible for any incidental expenses or consequential losses that the Client may have incurred as a result of the booking such as visas, vaccinations, non-refundable flights or rail, non-refundable car parking or other fees, loss of earnings, or loss of enjoyment, etc. If the Client is offered an alternate retreat of a higher value than that originally booked, then the Client must pay the difference in price.
RAIL, BUS OR AIR FARE
All The Balanced Man retreats do not include national or international rail, bus or air fare. The Balanced Man strongly recommends you wait until your place on the retreat is confirmed before booking or making any non-refundable travel arrangements.
TRAVEL & HEALTH INSURANCE
The Balanced Man recommends Clients obtain travel medical insurance. This insurance must cover personal injury and emergency medical expenses including, but not limited to, helicopter evacuation, air ambulance and repatriation.
It is strongly recommended the coverage be extended to include cancellation, curtailment, and all other expenses that might arise as a result of loss, damage, injury, delay or inconvenience occurring to the Client during travel. The Balanced Man shall have no liability for loss, theft of or damage to baggage or personal effects. Personal belongings lost or stolen while unattended by the client in public areas, during the retreat operated by The Balanced Man or elsewhere, are not reimbursable. Losses due to ordinary wear and tear, and other acts of God are not reimbursable. The Balanced Man cannot accept responsibility for and in no event shall be liable for loss or damage of valuables or other articles left in or on facilities used by The Balanced Man such as accommodation, yoga shalas, outdoor expedition vehicles, or any other mode of transportation.
The Client acknowledges that the cost of The Balanced Man retreats do not include insurance and that the Client has been advised to obtain separate coverage at an additional cost. When obtaining travel insurance the Client must ensure the insurer is aware of the type of travel to be undertaken.
REMOVAL PROCEDURES AND COSTS
The Balanced Man Retreat Leaders, facilitators or other representatives' decisions will at all times be final on all matters likely to affect the safety and well-being of the retreat. We reserve the right to prohibit any participant from continuing on a retreat with no right of refund if, in our opinion, that participant’s actions pose a threat to the safety of the retreat leaders, other guests, or themselves, or if the participant’s actions and/or behaviours are harming the enjoyment of the retreat for others.
Travel costs are to be covered by the person being asked to leave.
TRAVEL DOCUMENTS
Valid Passport: The Client must be in possession of a valid passport required for entry, departure and travel to retreat destinations (passport must be valid 6 months past the return date), all visas, permits and certificates including vaccination certificates (if required), insurance policies, etc. are required for the whole of the journey. The Client accepts full responsibility for obtaining all such documents, visas and permits prior to the start of the retreat and is solely responsible for any adverse consequences resulting from missing or defective documentation. Any information or advice given by The Balanced Man regarding visas, vaccinations, climate, clothing, baggage, special equipment, etc. is purely advisory, provided as a courtesy to the Client and The Balanced Man is not responsible for any errors or omissions as to the information provided by third parties such as the appropriate governmental authorities.
Retreat Details: To expedite the obtaining of travel documents and flight bookings please note that all international trip-related documents such as Retreat Planning Guides will be sent via email once the trip is confirmed to run. The Balanced Man will aim to confirm trips within a reasonable timeframe.
CLAIMS & COMPLAINTS
If a Client has a complaint against The Balanced Man, the Client must first inform the Retreat Leader or guide at the earliest opportunity to allow the grievance to be rectified. If satisfaction is not reached, contact The Balanced Man Chief of Operations whilst on retreat so that The Balanced Man is provided the opportunity to rectify the matter.
CLIENT RESPONSIBILITY
The Client acknowledges he may be visiting places where the geographical attributes present certain risks, dangers and physical challenges greater than those present in their daily life. By booking with The Balanced Man, the Client acknowledges they have considered the potential risks, dangers and challenges, and expressly assumes the risks attendant to such travel conditions. The Client is solely responsible for acquainting themselves with the weather conditions and physical challenges in effect during the retreat.
SUPPLIERS & INDEPENDENT CONTRACTORS
Hotels/accommodation, shuttle services, excursions or other elements of The Balanced Man may be arranged by The Balanced Man with local suppliers who may themselves engage the services of local operators and/or sub-contractors. The Balanced Man will at all times endeavour to appoint reputable and competent local suppliers. The terms and conditions of the suppliers will be applicable. These may limit or exclude the liability of the supplier. The liability of The Balanced Man will not exceed that of any supplier. Local laws and regulations of the relevant country will be relevant in assessing the performance of the services of any supplier. Neither The Balanced Man nor any carrier is liable for independent contractors.
SAFETY & TRIP ENJOYMENT
The Balanced Man takes your safety and well-being very seriously, which is why we partner with trained professionals for all of our domestic and international retreats. However, you are ultimately responsible for your safety, which is why we ask all retreat participants to sign a liability waiver before departure. To avoid possibly dangerous situations, it is extremely important that you obey any rules and regulations imposed by the The Balanced Man Retreat Leaders and/or Local Guides and instructions given by them.
The Balanced Man reserves the right to prohibit any Client from continuing on a trip with no right of refund if, in our opinion, that Client’s actions pose a threat to the safety of them, others, or to the wildlife, or if that Client’s actions or behaviours are seriously jeopardising the enjoyment of the trip for others. The decision of The Balanced Man Retreat Leader or representative will at all times be final on all matters likely to affect the safety and well-being of the trip. All Clients must, at all times, strictly comply with the laws, customs, foreign exchange and drug regulations of all countries visited, and The Balanced Man will not accept responsibility or liability for any Client who contravenes any laws or other regulations of any country visited.
HEALTH & FITNESS
Most of The Balanced Man events should not be overly strenuous for people who are healthy and reasonably fit. If you (or anyone on whose behalf you are booking) are affected by any condition, medical or otherwise, that might affect your or other people’s enjoyment of the trip, you must advise us of this at the time of booking. If your health or fitness changes between the time of booking and your trip departure date, you must notify The Balanced Man office of these changes before the retreat starts.
PHOTOS, VIDEO AND CONTENT CREATION
In the course of participation in a The Balanced Man retreat, photos or video may be taken by participants, guides and professional photographers. These images may be used in any The Balanced Man promotional materials, website, all social media platforms (i.e. Instagram), etc., unless Clients specifically request to the photographer or in writing to The Balanced Man, to not use any material your image is depicted in. Otherwise, permission is granted to The Balanced Man to perpetual, royalty-free, worldwide, irrevocable licence to use such images for publicity and promotional purposes.
RETREAT ITINERARY CHANGES
The Balanced Man and its partners reserves the right to alter retreat programmes and itineraries due to weather or other circumstances. These programmes may be changed or cancelled at any moment to assure the safety of our clients and staff. No responsibility is accepted for losses, expenses due to delays, changes of travel services or other services because of strikes, accidents, sickness, damage, negligence, weather, war, changes in schedules or other similar causes. The Balanced Man and its partners do not assume responsibility for accidents or deaths that can be traced to the participants’ negligence, acts of third parties or exterior circumstances such as weather, natural occurrences, ware or other similar causes.
DATA PROTECTION
To ensure that retreats run smoothly, The Balanced Man need to use personal information (such as name, address, special needs, health conditions, dietary requirements etc.) provided by Clients to The Balanced Man, and also pass on such information to other outfitters/guides or suppliers involved in the operation of the retreat. The Balanced Man will apply appropriate security measures to protect such personal data and will only pass on data that is applicable to outfitters or suppliers responsible for the retreat. By completing The Balanced Man Retreat Booking Form, Clients consent to this information being transferred as required.
LIABILITY
The Balanced Man is not responsible for any improper or non-performance of any services forming part of the Contract which are wholly attributable to the fault of the Client, the unforeseeable or unavoidable act or omission of a third party unconnected with the provision of any services to be provided under the Contract; unusual and unforeseeable circumstances beyond the control of The Balanced Man and/or the relevant supplier, the consequences of which could not have been avoided even if all due care had been exercised including (but not limited to) an event of force majeure; or any event which The Balanced Man and/or the relevant supplier could not even with all due care have foreseen or forestalled.
In the event that The Balanced Man is responsible for any death, injury or illness caused by the negligent acts and/or omissions of its suppliers of services which form part of the Contract then The Balanced Man limits its liability.
ACCEPTANCE OF RISK
The Client acknowledges that the nature of the retreat is adventurous and may involve a significant amount of personal risk. The Client hereby assumes all such risk and does hereby release The Balanced Man from all claims and causes of action arising from any damages or injuries or death resulting from these inherent risks. At the time of payment, the Client is required to sign The Balanced Man’s RELEASE OF LIABILITY, WAIVER OF CLAIMS, ASSUMPTION OF RISKS AND INDEMNITY AGREEMENT. Please read carefully.
SEVERABILITY
In the event that any term or condition contained herein is unenforceable or void by operation of law or as being against public policy or for any other reason than such term or condition shall be deemed to be severed from this Agreement or amended accordingly only to such extent necessary to allow all remaining Terms and Conditions to survive and continue as binding.
WAIVER OF BOOKING CONDITIONS
These Booking Terms and Conditions may only be waived or amended by written mutual consent. When a Client completes, submits and makes the payment for booking their place for a retreat, they agree to accept all these conditions, and when the booking is accepted, The Balanced Man agrees to carry out the obligations as defined therein.
UPDATING OF TERMS & CONDITIONS
The Balanced Man reserves the right to update and/or alter these terms and conditions at any time, and it is the Client’s responsibility to be familiar with them. The latest terms and conditions may be found on The Balanced Man’s website.
If you have any questions or concerns, please email us at info@theBalancedman.co.uk
COMPANY INFORMATION
Company name: The Balanced Man is a trading name of Live Life Full Retreats and Wellness Services
Registered in England and Wales. Company Registration number: 16298024.
Registered office address: Unit 35 Enterprise Centre, Stafford Drive, Shrewsbury, United Kingdom, SY1 3FE
Contact details: zand@thebalancedman.co